TMAC PRIVACY POLICY

One of the main purposes of the Travel Media Association of Canada (TMAC) is to allow travel media and industry professionals to share information and contacts. Within the bounds of those goals, TMAC collects only what personal information is needed to:

a) contact members regarding the TMAC annual general meeting, as required by the Canada Corporations Act

b) provide members’ contact and professional information for the annual TMAC Handbook, both the print and online versions

c) in the case of media members, ascertain that they meet the standards set by the association to qualify for membership and that they continue to meet those standards every second year when they must submit their requalification packages

We do not ask for members’ date or place of birth, passport or driver’s license information.

The data collected for a) and b) is available to any TMAC member and may be used by members for any purpose consistent with the goals of the association. This material is also archived by TMAC’s administrator.

Members have access to their information collected for a) and b) online at the TMAC website (www.travelmedia.ca). On receipt by TMAC’s administrator, changes or corrections to that information will be made to its database and the TMAC website. The updated information will also appear in the next TMAC Handbook.

The data collected for c) is seen only by the staff of TMAC’s administrator and the TMAC members appointed by the national board to review applications and media requalification packages. They are not permitted to use the information submitted by media members for personal or professional gain and will have their TMAC membership rescinded if they are found by the board to have done so.

The contents of the media application package are kept on file at the office of TMAC’s adminsitrator until the member’s first requalification package is received, at which time it is destroyed. The contents of the requalification package are kept on file at the offices of TMAC’s administrator until the member’s next requalification package is received, at which time the previous package is destroyed. These files are only available to the president of TMAC and the chair of the application and requalification committees. The files are destroyed when a membership lapses or is revoked by the board, or when a member quits.